Operation Identity Meeting Minutes

January 28, 2010

Annual Board Meeting

• Mark Dickerson, Treasurer, inquired regarding the availability of guidelines for the Nancy Parkhill Foundation portion of the O.I. treasury.
     — Connie Martin took action item to research and provide those guidelines to Mark.

• Discussion of advertising for Operation Identity
     — brown paper flyer inserts in Albuquerque Journal. Linda Davis and Connie Martin will work on an ad.

• Discussion of conference (or in lieu of)
     — at least 6 mo. (preferably 8-9 mo.) headstart to set a conference up
     — identify who will be coordinator for conference next year NO LATER THAN APRIL!!

• Bill Gage presented potential changes to the O.I. website and received feedback from attendees. Changes included:
     — ‘contact us’ page updated;
     — creation of membership application form on-line (hard copy also available for those who wish to join by mail);
     — applications submitted directly to webmaster and treasurer to alert either that a new member has joined or a donation has been made;
     — membership payments will be made available via PayPal, for which a small surcharge will be required (Mark is to set this up);
     — library database online;
     — member portal for anybody who is on the mailing list (first name, last name, user id, password) which will only be available to members; and
     — Newsletters will be available on-line.

Encouragement of people to access the website and renew membership this way.

Board Meeting adjourned at 7:22 p.m.

Regular Meeting

Meeting was called to order by Connie Martin at 7:27 p.m.

Nine members and one guest were present.

Minutes of November meeting were read and approved.

Treasurer’s Report

Mark Dickerson reported that the current bank balance is $2,198.00, less $98.00 for newsletters, leving a balance of $2,100.00.

No Old Business

New Business

• Bill Gage inquired whether a representative of O.I. was gong to attend the AAC conference in Sacramento, CA, in March. If not, he volunteered to do so, provided O.I. would pay the registration fee of $249. (He would then foot the travel and other costs himself.) A motion was made to pay registration fee of $249 for Bill Gage to attend the AAC Regional Conference (March 18–21) as a representative of O.I. Motion approved with no opposition. A check was issued with understanding that Bill would register online prior to pre-registration deadline.

• There was a further discussion of any topics that may be suggested to Bill for the conference. Look at workshops and make suggestions by February meeting.

• Barbara reported that a trust left in the estate of Sharon Kathleen McGruder was still under investigation by the AAC.

• Discussion of the printing of new brochures.
     — Connie took action item to contact Lee to see if he still has digital copy of brochure. If not, brochure would have to be recreated.

• Barbara reported that she has duplicates of books in the O.I. library and is open to suggestions of what to do with them.

• Barbara read Christmas cards and updates from previous members of O.I.

There being no further business, the meeting adjourned at 8:40 p.m.